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Automated invoice receipt PAPERLESS PROCESSING IN SPITE OF INCREASING INVOICE VOLUME Centralized processes with the FIS invoice workflow integrated in SAP

Automated invoice receipt PAPERLESS PROCESSING IN SPITE OF INCREASING INVOICE VOLUME Centralized processes with the FIS invoice workflow integrated in SAP

Sto AG SUCCESS STORY OF A CUSTOMER PROJECT

Due to the increasing number of invoices of locally organized Sto AG, the total administrative effort for verification and transparency was too high. The uneconomic paper tourism between the company’s headquarters and the numerous locations throughout Germany was to be stopped. 

With the FIS/edc implementation, Sto AG has completely centralized its invoice processing. As a consequence, the incoming invoices of nearly all 100 German locations are collectively received at the company’s headquarters, scanned there, read and, subsequently, transmitted to the responsible approvers via FIS/edc. 

INDUSTRY

Industry/construction

ENTERPRISE

4,882 employees
Location: Stühlingen

TARGET

Centralized invoice processing

TECHNOLOGY

FIS/edc + FIS/fci

CHALLENGES 

  • High administrative effort for verification and traceability of the increasing invoice volume due to decentralized organization 
  • Discontinuation of the uneconomic paper tourism between the company’s headquarters and other locations 
  • Cumbersome finding and subsequent posting of error cases 
  • Country specifics for billing 
  • Target: digitized, automated and centralized invoice processing 

SOLUTION AND CUSTOMER BENEFITS 

  • Automatic invoice recognition and release reduces internal organizational efforts 
  • Avoidance of costs for paper-based processes and personnel double work 
  • More precise monthly reports based on current figures 
  • Character recognition and reliable processing of special features for invoices abroad 
Download Success Story
About the company 

Sto AG

Sto AG is one of the internationally important manufacturers of coating products and systems for buildings. The group sales in 2012 amounted to approximately 1.14 billion Euro. It is a leading enterprise in the business area of thermal insulation systems. Its core range of products also includes high-quality facade elements as well as plasters and colors provided for building exteriors and interiors. Other areas of priority are concrete repairs/floor coatings, acoustic systems and ventilated facade systems. 

Specific roundings, reference numbers – FIS/fci reliably processes country-specific particularities FIS/edc & FIS/fci

Billing is a little bit different in each country. In Scandinavian countries, FIS/fci can fully play out its strengths in character recognition. In Sweden and Switzerland, there are specific roundings to the next full Swedish krona or Swiss centime, which is recognized by FIS. Furthermore, the system is able to recognize reference numbers on the inbound invoices and further process them. In Poland, there are specific requirements to the tax date. For these specifics, the FIS optimization provides functionalities and can easily be configured even in the standard version. 

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“[…] By using the central FIS/edc invoice receipt, we now have significantly gained in efficiency.” 

Marion Gantert, Person Responsible in Financial Accounting at Sto AG 

“[…] By using the central FIS/edc invoice receipt, we now have significantly gained in efficiency.” 

Marion Gantert, Person Responsible in Financial Accounting at Sto AG 

We are looking forward to talking to you REQUEST PERSONAL CONSULTING

Olaf Bischoff-Straub
Senior Specialized Sales Business Solutions

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