IPEMA® Service Center (ISC) in the Regional Financial Authority of Rhineland-Palatinate SUCCESS STORY OF A CUSTOMER PROJECT
The IPEMA® Service Center (ISC) in the Regional Financial Authority of Rhineland-Palatinate is responsible for the maintenance and further development of the SAP HCM-based IPEMA HR management system. The adjustment of table contents, payroll schemas and rules as well as the audit-compliant documentation of versions are complex processes. For about 10 years, ISC has been using the FIS/hrd Schema and Rule Analyzer (SRA) as well as the FIS/hrd Copy Compare Convert (CCC) copy and comparison tool. Since that time, ISC and FIS have been cooperating successfully. By means of these tools, it is easier to maintain and control payroll or time management structures and further develop them in an audit-compliant way. FIS/hrd provides for a significantly reduced workload for ISC users and supports them in quality management.
INDUSTRY
Public service
ENTERPRISE
Employees: approx. 40 (ISC), approx. 600 (in total)
Headquarters: Koblenz
TARGET
Efficient system adjustments and audit-compliant version documentation
KEY FIGURES
Payroll cases per month: 180,000; schemas: 360; customer rules: about 1,500
CHALLENGES
- Frequent changes to payroll schemas and rules due to new pay-scale and statutory provisions
- Insufficient traceability of changes within the SAP HCM system
- Missing audit compliance for the development of the schema and rule set
- Mapping of complex payroll or time management structures
- Tests and comparisons with anonymized personnel data required in large numbers
- Target: easy adjustment of table contents, payroll schemas and rules as well as audit-compliant documentation of versions
SOLUTION AND CUSTOMER BENEFITS
- Use of the FIS/hrd Schema and Rule Analyzer and the FIS/hrd CCC copy and comparison tool
- Changes are stored in an audit-compliant way and made traceable by versions
- Complex payroll or time management structures can easily be maintained, controlled and further developed
- Reduced efforts, increased security and higher quality in payroll
- Very short initial job training of employees – even without IT know-how
- Fast and reliable execution of payroll result comparisons
- Personnel data can be protected for tests and training measures in a GDPR-compliant way
Regional Financial Authority of Rhineland-Palatinate
The Regional Financial Authority (RFA) is responsible for making salaries payable as well as for the accounting of travel expenses, separation allowance, relocation costs and subsidies (“Beihilfe” in Germany) for medical expenses of officials, employees and pension recipients of Rhineland-Palatinate. With more than 600 employees, the RFA is one of the largest “payroll offices” in Rhineland-Palatinate and coaches some 180,000 civil servants. The total payout volume amounts to approx. 7.1 billion EURO (almost 40 % of the Land budget). The RFA field of responsibility also includes the tasks of the Restitution Office. Moreover, it is also responsible for the Service Center of the countrywide integrated IPEMA® HR management and payment payroll system.
Audit compliance and highest data quality THE FIS/hrd SCHEMA AND RULE ANALYZER
By using the FIS/hrd Schema and Rule Analyzer (SRA), adjustments in an SAP HCM-based system will become audit-compliant. The software solution saves each change in the control of payroll runs in a traceable way. In the course of audits, ISC can therefore call the data again at any time and show differences. This guarantees maximum control in the field of payroll runs. The note function of FIS/hrd SRA enables a complete documentation of the objects: they are automatically versioned upon transport release. The versions are created prior to each payroll for audit and subsequent analysis. Furthermore, they are used for matching before SAP service packs are imported. Due to the version options, it is possible to trace at any time what changes have been carried out within the system.
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Tanja Kohl
Global Account Manager
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